Inland Empire / Move in guide

Moving into an Inland Empire rental without costly surprises

By Homzora Team · September 26, 2026

Many Inland Empire renters are moving into a house rather than an apartment, often rented from an individual owner rather than a large management company. That brings more space and sometimes more responsibility. California law sets firm limits on the costs of moving in, and those limits apply to every landlord. This guide walks through the process in order, with a source for every rule.

Before you apply: know the limits on fees

California limits what a landlord may charge to screen an application. The maximum began at $30 per applicant and is adjusted each year for inflation. The landlord must give you an itemized receipt, must refund any part of the fee not spent on screening, and may not charge a fee when it knows no unit is available or will be available within a reasonable time unless you agree in writing. If the landlord obtains a consumer credit report, it must give you a copy on request.^[1]

Ask for the fee amount, the screening criteria and how many applicants are already in line before you pay. Paying several screening fees for units you are unlikely to get adds up quickly. Never pay a fee or deposit to anyone who has not shown you the inside of the unit, and be cautious about any request for payment by gift card, wire transfer or cryptocurrency.

Find out which rent rules apply

Neither Riverside nor San Bernardino has its own rent control ordinance, so for many homes in both cities the main limit on increases is California's statewide rent cap.^[2][3][4] That cap limits increases in any 12 month period to 5 percent plus the regional change in the cost of living, or 10 percent, whichever is lower. Buildings with a certificate of occupancy issued within the past 15 years, and many single family homes and condominiums owned by individuals when the tenant has received the required notice, are generally exempt.^[4]

Ask the landlord in writing whether the unit is covered by the statewide cap and when the building was first occupied. If the landlord says the unit is exempt, ask for the written exemption notice. The jurisdiction guide explains the rules in detail.

Renting a house from an individual owner

Many single family homes and condominiums are exempt from the statewide rent cap and just cause law, but only if the owner is not a corporation or certain kind of investment trust and the tenant receives a specific written notice of the exemption.^[5][4] If you are renting a house, ask who owns it, and read the lease for an exemption notice. If there is one, keep it; if there is none, the exemption may not apply. An individual owner with a small portfolio may also qualify to collect a deposit of up to two months' rent, as explained below.^[6]

Ask, too, who you should contact for repairs and emergencies. Some owners manage their homes themselves, while others use a property manager. Get a name, a phone number and an email address in writing before you move in.

The deposit and the first payment

Since July 1, 2024, most California landlords may collect a security deposit of no more than one month's rent, in addition to the first month's rent. Landlords who are individuals owning no more than two residential properties with a combined total of four or fewer units may collect up to two months' rent.^[6] The limit applies to the total amount of security collected, so a separate pet deposit should not push the total above the cap.^[6] Pay by a method that leaves a record, such as a check or bank transfer, and get a written receipt showing the amount and what it covers.

Move in specials are common in larger buildings. A free month reduces the total cost of a lease, but confirm how it will be applied and what monthly rent is written in the lease, since that figure usually matters for future increases.

Read the lease before you sign

Read every page and addendum, and ask for anything unclear to be explained in writing. Check the rent, the due date and accepted payment methods, the lease term and renewal terms, who pays each utility, parking and storage charges, rules on pets and guests, and how repair requests are made. Look for charges that are billed separately each month, such as water, sewer, trash or amenity fees, and add them to your budget.

Note the renewal terms. For a month to month tenancy, California requires at least 30 days' written notice for a rent increase of 10 percent or less and at least 90 days for an increase above 10 percent.^[7]

Appliances and basic standards

California law lists the basic conditions a rental must meet, including weatherproofing, working plumbing and gas, hot and cold running water, heating, safe electrical lighting, clean common areas free of pests, adequate trash receptacles and floors, stairways and railings in good repair.^[8] For leases entered into, amended or extended on or after January 1, 2026, the list also includes a stove and a refrigerator in good working order, although the refrigerator requirement can be waived by a tenant under conditions set out in the law.^[8] Before you sign, open the refrigerator, light each burner and the oven, run every tap and test the heater.

Photographs: the law now expects them

California requires landlords to photograph the unit immediately before or at the start of any tenancy that begins on or after July 1, 2025, and to photograph it again after you move out, before and after any repairs or cleaning.^[6] Ask the landlord for copies of its move in photographs, and take your own as well.

On the day you receive the keys, before any furniture arrives, photograph and film every room. Capture walls, floors, ceilings, windows, screens, blinds, doors, the inside and outside of each appliance, cabinets, closets, bathrooms and any balcony or patio. Take close ups of existing damage with a wider shot showing where it is. Email the photographs, or a link to them, to the manager with a short list of existing problems, so there is a dated record that the landlord received it. The evidence guide explains how to organize these records.

Set up utilities and services

Electricity in the city of Riverside comes from Riverside Public Utilities^[9], while much of the rest of the region, including San Bernardino, is served by Southern California Edison.^[10] Ask the landlord which provider serves the home and which accounts must be in your name, and start them before move in day so the power and the air conditioning are on when you arrive. In a house, you may also need to open accounts for water, trash and sewer, so ask for a list of every service and who pays for it.

Insurance before the keys

Many leases require renters insurance. A standard renters policy generally excludes earthquake damage, and the California Earthquake Authority sells separate policies for renters that cover personal property and additional living expenses.^[11] Flood damage is also excluded from standard policies and is sold separately.^[12] Buy coverage before move in day so your belongings are protected while they are being moved.

Know the rules on entry and privacy

Once you move in, the home is yours to occupy. A California landlord may enter only for specific reasons, such as necessary repairs, showings or an emergency, and except in an emergency or with your consent, it must give reasonable written notice, presumed to be 24 hours, and enter only during normal business hours.^[13] Cooperate with proper notices, and keep a record of each one.

Yards, pools and garages

Houses come with features that apartments rarely have, and each one raises a question to settle before you sign. Who waters and mows the yard, and who pays for the water? If there is a pool, who maintains it, and is a pool service included? Does the garage door opener work, and are you allowed to store belongings in the garage? Are there rules about parking on the driveway or street? Put the answers in the lease or a signed addendum. Unclear responsibility for yard care and pools is a common source of deposit disputes when a tenancy ends.

Pets and roommates

If you have a pet, get the pet terms in writing before you sign, including any pet rent, the rules on size and breed and any extra deposit. If you are moving in with roommates, make sure every adult who will live in the unit is named on the lease or approved in writing, and agree among yourselves how rent, utilities and the deposit refund will be divided. Get written approval before anyone new moves in, since adding an occupant without permission can breach the lease.

If the unit is not ready on move in day

Walk through before you carry anything inside. If the home is not clean, an appliance does not work or the previous tenant's belongings remain, photograph the problem, tell the manager in writing that day and ask when it will be fixed. Do not sign a move in form that describes the unit as clean and undamaged if it is not. Write what you actually see, and keep a copy.

Your first week

Test the smoke and carbon monoxide alarms and report any that do not work.
Find the water shut off valve, the electrical panel and the gas shut off.
Confirm how to submit repair requests and save the manager's contact details.
Report problems you found at move in, in writing, within the first days.
Keep your lease, any exemption notice, receipts and photographs together.

Keep your paperwork together

Create one folder, on paper and backed up digitally, for everything from the start of the tenancy: the application and screening fee receipts, the lease and addenda, any exemption notice, the deposit receipt, move in photographs, utility account details and every written message with the landlord. Name files by date so they sort in order. When a question comes up months later, such as a disputed charge, the date of a repair request or whether a home is exempt from the rent cap, that folder is what settles it. A few minutes of organization in your first week can save hours of searching during a dispute, and it makes the move out process far smoother when the time comes.

Your completion record

Screening fee and receipt
Statewide cap coverage confirmed
Owner and any exemption notice
Deposit within the legal limit
Signed lease and addenda
Appliances tested
Move in photographs sent
Utilities and insurance started

Keep this record with your lease. Use the planning tools to test your move in costs, and see the inspection guide for what to check in each room.

Sources and official resources

Use the planning tools · All Inland Empire guides

Comparing possible destinations? Read Inland Empire vs. Los Angeles Cost Of Living for metropolitan price comparisons, illustrative budgets and the limits of the underlying data.

Put your moving payments on a calendar

A regional edition does not make Riverside, San Bernardino and other municipalities interchangeable. Start with the exact property and service addresses. Separate the cost of reaching the home from the ordinary commute, and ask the mover whether the quote includes the entire agreed route.

A dated cash schedule is more useful than one large total

Use the following worksheet after collecting the actual written payment requirements for your home. It is an illustrative planning exercise shared across Homzora editions, not a survey of local prices, a recommended deposit or a statement that every listed charge is permitted. Confirm applicable rules separately. The point is to see what leaves your account before the next reliable income arrives.

Begin with money that is available for the move after setting aside your other commitments. Do not include an expected deposit refund, an unconfirmed reimbursement or a future sale of furniture as though it has already cleared. Enter a future receipt on its expected date and test a second version in which it arrives later. This distinction matters even when your total monthly income looks sufficient.

Hypothetical moving cash schedule starting with $5,000
Timing	Assumed transaction	Cash movement	Balance
Before payments	Available moving funds	$5,000 opening funds	$5,000
Fourteen days before entry	Deposit and moving reservation	$1,000 plus $100 paid	$3,900
Two days before entry	Initial rent and utility allowance	$1,500 plus $200 paid	$2,200
Entry day	Remaining moving balance	$300 paid	$1,900
Three days after entry	Essential household purchases	$200 paid	$1,700
Seven days after entry	Assumed income receipt	$900 received	$2,600

The assumed payments total $3,300. The $100 moving reservation is part of the $400 moving bill, so the delivery day balance is $300, not another $400. The assumed $1,000 deposit uses cash even if it may later be returned. Whether the $200 utility allowance contains a refundable deposit, a fee or both must be established from the real provider documents. These amounts deliberately separate a payment schedule from a final expense calculation.

Find the lowest balance before committing

In this example, the lowest balance is $1,700 before the assumed income arrives. If you want to retain $300 for unexpected needs, the remaining headroom at that point is $1,400. The reserve is still part of your money; do not subtract it as an expense and then count it again as a bill. Keep a separate column showing how much of the balance is committed or deliberately retained.

If opening funds were only $3,000 with every other assumption unchanged, the balance would reach negative $300 before the income receipt. Keeping a $300 reserve would require another $600 available by then, or equivalent agreed reductions or timing changes. A positive balance after payday would not solve the earlier shortage. Do not assume a provider will delay payment unless that change has been confirmed.

Make every row traceable

For your own version, add the payee, written amount, due date, payment reference and refund conditions. Record what a reservation payment will be applied toward. When an estimate changes, preserve the old version and explain which row changed. For a shared household, separate the person who pays the provider from the people who reimburse that person. Otherwise the same expense can appear several times or a funding gap can be hidden inside an informal promise.

Before sending money, verify the property, the person authorized to receive payment and the instructions through a contact method you have independently checked. A payment request arriving in an existing email conversation is not enough by itself to prove that new account details are genuine. Keep evidence of what you agreed and of the payment you actually made.

Connect the budget to the existing guide

Use the local sources and lease questions elsewhere in this guide to establish the actual terms, then enter the confirmed figures into this worksheet. Add storage, extra travel, overlapping housing payments, insurance or other services only when they apply to your move. Existing optional provider links can help you request quotes, but a quote is useful only when its scope matches the arrangement you intend to buy. Recheck the schedule after the first ordinary week in the home.

Continue with a focused decision worksheet

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